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Data protection declaration for visiting our website and other mandatory information according to Sect. 13, 14 EU General Data Protection Regulation (EU-GDPR)

Content:

     I. General mandatory information according to Sect. 13, 14 EU-GDPR

     II. Specific information regarding data collection on our website General mandatory information according to Sect. 13,  14 EU-GDPR

     III. Further information on data processing in a business context (customers, interested parties, suppliers and service providers)

     IV. Further information on data processing in the context of application procedures

 

I. General mandatory information according to Sect. 13, 14 EU-GDPR

 In connection with the provision of our services, we collect personal data to the extent that you provide it to us. In addition, we process personal data only in accordance with the applicable legal provisions or on the basis of your explicit consent. In doing so, we ensure compliance with the data protection regulations both technically and organizationally.

§ 1  Details of the responsible body:

Responsible for the data collection is:

OE Germany Handels GmbH
Fritz-Müller-Str. 100-104
73730 Esslingen am Neckar
Germany

Tel.: +49 (0) 711 627698-0
Fax: +49 (0) 711 627698-51
Mail: info@oe-germany.de
Internet address: http://www.oe-germany.de/
Legal representatives: Mario Jahn (CEO), Antonio Curioso (CCO), Thomas Schechinger (CFO)


§ 2  Information regarding the data protection officer:

You can reach our external data protection officer at:

Creditreform Compliance Services GmbH
Hellersbergstr. 11
41460 Neuss
E-Mail: datenschutz@oe-germany.de


§ 3  Information on the supervisory authority

The competent supervisory authority for data protection is:

The state commissioner for data protection and freedom of information,

postal address:

Mailbox 10 29 32
70025 Stuttgart
Phone.: 0711/615541-0
FAX: 0711/615541-15
E-Mail: poststelle@lfdi.bwl.de
https://www.baden-wuerttemberg.datenschutz.de/


§ 4  Rights of the persons concerned

(1) For the collection of your personal data you are entitled to the following rights:

  • Right of information, Sect. 15 GDPR: Under Sect. 15 Para. 1 GDPR, data subjects have the right to request confirmation as to whether personal data relating to them is being processed. If this is the case, they also have the right to be informed of this personal data and to receive further information in accordance with Sect. 15 Para. 1 Letters a to h of the GDPR.

 

  • Right of rectification, Sect. 16 GDPR: If the personal data is incorrect or incomplete in view of the purposes of processing, Art. 16 GDPR provides the right to demand that the personal data will be corrected or completed.

 

  • Right to deletion, Sect. 17 GDPR: According to Sect. 17 (1) GDPR, there is a right to request the deletion of personal data if the processing of personal data is not permitted for one of the reasons stated in this provision. However, deletion may not be requested if further processing is necessary in the cases set out in Sect. 17 (3) GDPR, e.g. to meet legal obligations.

 

  • Right to limited processing, Sect. 18 GDPR: Under the conditions set out in Sect. 18 (1) Letters a to d GDPR, the data subject has the option of requesting that the processing will be restricted (blocked).

 

  • Right to data transferability according to Sect. 20 GDPR: The persons concerned have the right to receive their personal data, which they themselves have provided to the OE Germany Handels GmbH and which are automatically processed by the OE Germany Handels GmbH based on a consent or a contract, in a common machine-readable format. This right is, among other things, subject to the reservation of technical feasibility.

 

As well as

  • The right to object, Sect. 21 GDPR: Data subjects have the right to object to the processing of their personal data processed on the basis of a weighing of interests (Sect. 6 Para. 1 Letter f GDPR), taking into account the requirements of Sect. 21 GDPR.

 

If the objection is directed against direct advertising (possibly with associated profiling), you can object to the processing of your personal data for advertising purposes at any time. In this case, data processing will no longer take place. In other cases, processing may continue despite objection only if compelling reasons for processing worthy of protection outweigh the interests, rights and freedoms of the data subject or if the processing serves the assertion, exercise or defense of legal claims.

(2) You can contact us at any time to assert your rights. For contact details, please see below § 1.


§ 5  Right of withdrawal of a granted consent

In addition, a granted consent can be changed or revoked completely at any time and without giving reasons with effect for the future.  Revocation does not affect the legality of the processing of your data that took place on the basis of your consent until any revocation.

You can revoke your consent either by mail (OE Germany Handels GmbH, Fritz-Müller-Str. 100-104, 73730 Esslingen am Neckar), by e-mail (to datenschutz@oe-germany.de) or by fax (+49 (0) 711 627698-51) to the OE Germany Handels GmbH. This will not incur any additional costs beyond the basic rates.

§ 6  Right of appeal to the supervisory authority

You have the right to lodge a complaint with a data protection supervisory authority. The contact details of the supervisory authority responsible for us can be found above, under § 3.

II. Specific information about data collection on our website

In the following we inform you about the collection of personal data when using our website. Personal data are all data that can be related to you personally, e.g. name, address, e-mail address, IP address.


§ 1  Which data are processed for which purpose?

(1) With each access to the contents of the website, data is temporarily stored. The following data is collected:

  • Date and time of access
  • IP address
  • Hostname of the accessing computer
  • Website from which the website was accessed
  • Websites accessed via the website
  • Visited page on our website
  • Message whether the retrieval was successful
  • Transferred data volume
  • Information about the browser type and version used
  • Operating system

 

(2) Temporary storage of data is necessary for the course of a website visit to enable delivery of the website. Further storage in log files takes place to ensure the functionality of the website and the security of the information technology systems. These purposes are also our legitimate interest in data processing.

(3) In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive in accordance with the browser you are using and through which certain information flows to the site that sets the cookie (in this case us). Cookies cannot execute programs or transfer viruses to your computer. They are basically used to make the internet offer more user-friendly and effective.

You can configure your browser settings according to your wishes and, for example, refuse to accept cookies. We would like to point out that you may not be able to use all functions of this website.

§ 2  On which legal basis these data are processed?

The data are processed on the basis of Sect. 6 Para. 1 Letter f GDPR.

§ 3  Are there other recipients of the personal data besides the person responsible?

The website is hosted at 1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, info@ionos.de. The hoster receives the above mentioned data as a processor of orders.

Within the scope of contract implementation, order processors outside the European Union can also be used.

§ 4  How long is the data stored?

The data will be deleted as soon as they are no longer required for the purpose for which they were collected. In the case of the provision of the website, this is the case when the respective session has ended. The log files are kept directly and exclusively accessible to administrators for a maximum of 24 hours. After that they are only available indirectly via the reconstruction of backup tapes and are permanently deleted after a maximum of four weeks.

§ 5  Further functions and offers of our website

(1) In addition to the purely informative use of our website, we offer various services which you can use if interested. For this purpose, you will generally have to provide additional personal data which we use to provide the respective service and to which the aforementioned principles for data processing apply.

(2) In some cases we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are checked regularly.

§ 6  Use of our forms (contact form and catalogue order)

On our website there is a contact form which can be used for electronic contact. Furthermore, you can use the form for ordering catalogues to request the desired printed versions of our catalogues.

When you contact us by e-mail or by using a contact or catalogue order form, the data you provide will be stored by us in order to answer your questions or process your request. We will delete the data collected in this context after the storage is no longer necessary or restrict the processing if there are legal storage obligations.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing and answering your request.

The legal basis for this is, depending on the request, Sect. 6 Para. 1 sentence 1 lit. b GDPR, i.e. a contract or its possible initiation, or Art. 6 para. 1 Cl. 1 Letter f GDPR and therefore both of us have a legitimate interest in processing and responding to your request.

§ 7  Your rights in connection with the data processing on our website

In principle, you are entitled to the rights to information, to objection, to correction, deletion and restriction of processing. You also have the right to data transferability and the right to complain to a data protection supervisory authority.

For further details on your rights as a data subject, please refer to Sect. I. §§ 4, 5 and 6.

 

III. Further information in accordance with Sect. 13, 14 of the General Data Protection Regulation (GDPR) on data processing in the business context with customers, interested parties, suppliers and service providers

§ 1  Aims and legal basis of the processing

The legal bases for the processing of data are:

  • Processing for the fulfilment of contracts in accordance with Sect. 6 Para. 1 b of the GDPR.

If personal data is collected and processed for the implementation of pre-contractual measures or on the basis of a contract, this data is   used for the conclusion of the contract, the implementation of the contractual relationship and, if applicable, its termination.

  • Processing to safeguard the legitimate interests, according to Sect. 6 Para. 1 Letter f GDPR.

It may happen that data is processed in order to protect legitimate business interests of the OE Germany Handels GmbH or, if applicable, those of third parties. This may be necessary e.g. to guarantee IT security and IT operation, to prevent and solve crimes/offenses, to secure the house rules, to offer our customers a post-contractual service, or for the purpose of direct advertising to our own customers if further requirements are met, etc.

  • Processing based on given consent, according to Sect. 6 Para. 1 Letter f GDPR.

If the person concerned has given consent to the OE Germany Handels GmbH for data processing for specific purposes (e.g. sending of e-mail newsletters), this personal data may be used lawfully according to the scope of the consent.

  • Processing to fulfill legal obligations, according to Sect. 6 Para. 1 Letter c GDPR.

Data processing may ultimately be necessary for the fulfillment of legal obligations, in particular of obligations to preserve records under the German Commercial Code and the General Fiscal Law.

  • If we process special categories of personal data, the legal basis for this is Sect. 9 Paras. 2 and 4 GDPR in conjunction with § 22 Federal Data Protection Act.

 

§ 2  Categories of personal data

We process the following categories of personal data of our business partners and interested parties:

  • Contact information (name, address, business e-mail address, phone number) editworthiness information
  • If applicable, also data which is generated when you visit our website (see Section II.)

 

§ 3  Origin of personal data

The OE Germany Handels GmbH processes personal data, as far as these data are provided or transmitted by the persons concerned themselves (e.g. by customers in the context of the business relation) or if necessary by third parties.

As far as the OE Germany Handels GmbH receives personal data from third parties, it concerns in particular the following institutions:

  • Credit agencies
  • Business partners within the scope of the performance of contractual services

 

§ 4  Recipients or categories of recipients of personal data

At OE Germany Handels GmbH those persons receive access to personal data, who need these for the respective legitimate task fulfilment. If external service providers receive personal data for these purposes, we make sure that appropriate technical and organizational measures are implemented and necessary agreements are concluded in such a way that the processing is in accordance with the valid data protection regulations and guarantees the protection of the rights of the person concerned.

We may pass on personal data to third parties:

  • External service providers (e.g. IT service providers, data centers, support by software providers, payroll service providers)
  • Business partners for whom the data transfer is necessary to fulfill their tasks, such as payment service providers/banking institutions, postal/parcel services, sales representatives, external consultants
  • If necessary, debt collection companies to collect receivables
  • Authorities and companies within the scope of updates or to fulfill legal notification obligations (e.g. social insurance carriers, revenue authorities, police and public prosecutor’s office, supervisory authorities, road traffic offices)
  • Other third parties for whom the data subjects have given their consent to the transfer of data or for whom a legal authority to transfer data exists (e.g. lawyers, insolvency administrator)

 

§ 5  Intention to transfer to a third country or international organization

There is no transfer of personal data to a third country (states outside the European Union or the European Economic Area) or to an international organization.

§ 6  Duration of storage or criteria for determining the duration

The personal data will only be stored as long as this is permitted by the applicable legal basis. In particular for as long as it is necessary to fulfil the contractual purposes for which the personal data were collected, as long as their further storage is necessary to fulfil obligations to preserve records or for mainly legitimate interests or until the data subject withdraws the consent on which the processing was based.

§ 7  Your rights

You are basically entitled to the rights of information, objection, correction, deletion, restriction of processing and the right to data transferability. Furthermore, you have the right to revoke a given consent at any time and the right to complain to a data protection supervisory authority.

For further details on your rights as a data subject, please refer to Sect. I. §§ 4, 5 and 6 above.

§ 8  Obligation to provide personal data

An obligation to provide certain personal data results from the contracts concluded or to be concluded, insofar as the execution of the contract cannot take place without the provision of the data. Furthermore, legal obligations may have to be observed which oblige us to collect / process certain data.

In the case of data that is required on the occasion of a contract, the contract cannot be concluded if the data is missing.

If data are to be provided due to legal obligations, the associated service cannot be provided without the provision of the data.

§ 9  Automated decision making or profiling

An automated decision making in individual cases including profiling according to Art. 22 DS-GVO does not take place at OE Germany Handels GmbH.


IV. Further information to Sect. 13, 14 GDPR on data processing in the context of application procedures

In the following we will inform you about the scope, purpose and use of your personal data collected during the application process.

§ 1  For what purposes do we process your data and on what legal basis?

We will only process your data within the scope of the application procedure if this is permitted by an applicable legal provision, i.e. on the basis of the provisions of the GDPR, the Federal Data Protection Act and other applicable legal provisions, such as the Works Constitution Act. In doing so, we will base the processing of your personal data on the following legal bases, among others:

  • For the decision on the establishment of the employment relationship (Sect. 6 Para. 1 Letter b GDPR, § 26 Federal Data Protection Act) e.g. for the pre-selection and invitation of eligible applicants
  • For the fulfilment of legal obligations, Sect. 6 Para. 1 Letter c GDPR, e.g. if we have to record the settlement of travel expenses for the job interview as invoice-relevant documents
  • On the basis of your consent, Sect. 6 Para. 1 Letter a GDPRg. if you give us your consent that we may keep your application documents in order to be able to consider them directly in future job advertisements
  • To safeguard legitimate interests, Sect. 6 Para. 1 Letter f GDPR, e.g. to be able to examine possible claims under the General Equal Treatment Act following the application procedure.

 

§ 2  Which data or categories of data will we process?

As part of the application process, we will process your personal data to the extent necessary to determine your suitability to fill the open positions. This data processing may involve the following data or data categories, among others:

  • Personal data and contact information, such as name, e-mail address and telephone number, home address, date of birth, gender, nationality
  • Training, performance and employment data, such as information on school and university degrees, professional experience, skills and performance appraisals
  • Other application documents, that you make available to us, such as letters of application, certificates, resumes, driver’s license class, passport photos or other information, e.g. relating to hobbies or volunteer work
  • Special categories of personal data: If you provide information in your application documents that contains special categories of personal data (e.g. information on marital status, which may allow conclusions to be drawn about your sexual orientation; information on your health; inclusion of a photograph that allows conclusions to be drawn about your ethnic origin and, if applicable, your eyesight and/or religion), we will also process this data only to the extent permitted by law.

 

§ 3  From which sources do we obtain your data?

We collect your personal data for the application relationship from various sources to determine their suitability.

  • Data that you provide us with: First of all, we process personal data that you provide us with during the application process. This applies in particular to your application documents.
  • Data collected by third parties: We also process – as far as necessary – personal data that we have received from third parties (e.g. a job agency) in a manner permitted by data protection law.
  • Data from publicly available sources: We process personal data that we have permissibly obtained from publicly accessible sources (e.g. social or professional networks) to the extent that this is necessary to determine your suitability to fill the open positions in the application process.

 

§ 4  To which locations will my data be transmitted?

Within the OE Germany GmbH only those positions that are entrusted with the preparation and implementation of the application process will receive your data.

This includes employees of the human resources department and the departments in which an open position is to be filled.

If commissioned external service providers receive personal data for these purposes, we ensure that suitable technical and organizational measures are implemented and necessary agreements concluded in such a way that processing is carried out in accordance with the valid data protection regulations and guarantees the protection of the rights of the person concerned.

We may disclose personal data to third parties:

  • Business partners for whom the data transfer is necessary to fulfill their tasks, e.g. payment service providers/banking institutions, postal/parcel services.
  • IT service provider/computer center as service provider

 

§ 5  Is data transferred to a third country or to an international organization?

There is no transfer of data to third countries or international organizations.

§ 6  How long will we store your data?

We will store your personal data in accordance with the legal requirements, in particular Sect. 17 GDPR.

  • Storage during the application process: If necessary, we will store your data for the duration of the application process.

 

  • When an employment relationship comes into existence: Should we establish an employment relationship with you following the application process, we will transfer your data to the personnel file and then store it for as long as legally required.

 

  • If your application is rejected: If no employment relationship is established between you and us, the application process ends with the receipt of a rejection. Against the background of § 61 Para. 1 German Labour Court Law in conjunction with § 15 German Labour Court Law, we reserve the right to retain the data for up to six months after the rejection.

 

  • Storage due to legitimate interests: Under certain circumstances, we may also use your data for the duration of the statutory limitation period in accordance with §§ 195 et seq. German Civil Code.

 

§ 7  Your rights

You are basically entitled to the rights of information, objection, correction, deletion, restriction of processing and the right to data transferability. Furthermore, you have the right to revoke a given consent at any time and the right to complain to a data protection supervisory authority.

For further details on your rights as a data subject, please refer to the above, to Sect. I. §§ 4, 5 and 6.

§ 8  Is there an obligation for me to provide data?

In order to be able to decide whether we want to establish an employment relationship with you, we need the above-mentioned personal data. Without this data we cannot carry out the application procedure. However, there is no legal obligation to provide this data during the application process.

§ 9  Automated decision making or profiling

An automated decision making in individual cases including profiling according to Sect. 22 GDPR does not take place within the application procedure.

 

 

 Disclaimer

1. Content of online product offer

The author assumes no responsibility for the up-to-dateness, correctness, completeness or quality of the information provided. Liability claims against the author based on damage of a material or non-material nature resulting from the use or failure to use the presented information and/or the use of incorrect or incomplete information are categorically excluded, provided that the author is not guilty of deliberate wilful or gross negligence.

All offers are subject to change without notice and non-binding. The author expressly reserve the right to change, supplement or delete parts of the pages or the entire content without separate notice and to discontinue publication thereof either temporarily or permanently.

2. Reference and Links

As regards direct or indirect references to external websites („hyperlinks“) which are outside the area of responsibility of the author, liability would only be assumed if the author had knowledge of content and if it was technically possible and feasible to prevent their use in case of illegal Content.

The author hereby expressly declares that no illegal content was found on the linked pages at the time the links were made. The author has no influence whatsoever over the current and future design, contents and authorship of the linked / referenced pages. For this reason, the author expressly dissociates himself from the contents of all linked / referenced pages which were changed after the links were first established. This statement applies to all links and references set up within the author’s own website as well as to external entries in the guest books, discussion forums, link lists, mailing lists and in all other forms of databases created by the author and to which contents external access is possible. Only the provider of the page to which reference was made shall be liable for illegal, incorrect or incomplete contents and notably for damage resulting from the use of or failure to use such information provided, but not the person who merely refers to the publication in question via links.

3. Copyright law and law on Trademarks and related signs

In all publications, the author strives either to observe copyright of the images, graphics, audio and video clips and texts used, to use images, graphics, audio and video clips and texts created by himself or to resort to license-free graphics, audio and video clips and texts.

All brands and trademarks mentioned as part of the internet offer and, where applicable, all brands and trademarks protected by third parties are subject without restrictions to the regulations of the currently applicable law on trademarks and related signs as well as the rights of ownership by the registered owner. The mere fact that a trademark is mentioned may not lead to the conclusion that trademarks are not protected by third-party rights.

The copyright for published items created by the author himself remains solely with the author of the pages. Copying or using such graphics, audio and video clips and texts in other electronic or printed publications is prohibited without the express permission of the author.

4. Validity of this disclaimer

This disclaimer is deemed as part of the website from which the user was referred to this page. If parts or individual formulations of this text do not comply or no longer comply with the current legal position, or are not complete, the remainder of the document shall not be affected by this, neither in terms of content nor validity.